Black Dog Ride 1 Dayer 2018



This webpage has been built for the purposes of providing Black Dog Ride's 1 Dayer Coordinators with the paperwork they require to successfully organise, host and wrap up the iconic 1 Dayer held on the third Sunday of March each year.

Where possible, documents have been uploaded as PDF as many Ride Coordinators may view this page on tablets or smartphones and PDF makes for easy reading on those devices. But they've also been uploaded in editable .docx or .xlsx format (if possible) so that data can be entered directly into the form.

These documents are for Black Dog Ride's 1 Dayer Coordinators for the purposes of Black Dog Ride's 1 Dayer. No authorisation is provided for using or editing these documents outside of Black Dog Ride's 1 Dayer. That means - please do not share this webpage or documents or edit these documents. Thanks for your understanding.

There is a fair bit of printing required for the 1 Dayer. Black Dog Ride encourages you to source local businesses, local MPs (they usually say yes!) or other sponsorship to cover the costs of printing so that you are not out of pocket.


Volunteer Forms for Ride Coordinators

Black Dog Ride needs all Ride Coordinators to complete and return this form. Yes, it says application on the document, and you're already accepted a key volunteers for Black Dog Ride (so please don't worry that you need to apply again!), but Black Dog Ride has a legal and ethical obligation to keep all info about key volunteers up to date and we appreciate your time in completing and the returning the document to us.

Incentive - this form asks for your T-Shirt size, and we need that info to post you your complimentary Black Dog Ride T-Shirt!

Click HERE to download the PDF and HERE to download the .docx.

Please note - we need this form back so we have info about you BUT we have a special volunteer registration portal that Ride Coordinators can use to register for the 1 Dayer (and also be in the draw for the Indian!).

Register for the 1 Dayer 2018 here:

Volunteer Team Forms for Ride Team Members

Ride Coordinators need to complete the above form, but we also need the volunteers on your team to complete a brief form too. Black Dog Ride has (very expensive) volunteer insurance however only those who are registered with Black Dog Ride as volunteers can be covered.

Thus, yet another form :)

Your Corner Markers/Admin Team/Media Team etc etc all count as volunteers, providing they are volunteering for Black Dog Ride, as opposed to Lions Club members cooking brekky - they're covered by their own insurance.

Please share the form below with them, sign off on it and send it through to us OR share the volunteer registration with them: They don't need to do both. Thanks.

Download the Volunteer Team Form in PDF HERE and Volunteer Team Form in .docx HERE

Passport Photo

Black Dog Ride also requires a passport type photo of each Coordinator against a white or plain background (smartphone photo is ok!) to issue you with Black Dog Ride ID cards. Please send this photo in ASAP.

The ID Cards are credit card sized and can be worn on a lanyard to help other identify your Black Dog Ride credentials when you're out and about in the community.

Authority to Fundraise Letter

All Ride Coordinators will be individually emailed a letter formally authorising you to fundraise on behalf of Black Dog Ride.

Black Dog Ride Letterhead

You're probably going to write letter to local businesses requesting support, so we've got a pro forma letterhead for you!

Download the letterhead here.


1 Dayer Coordinator's Booklet

This booklet is a guide to organising your region's 1 Dayer. Download the PDF HERE. It's a large file, please be patient.

1 Dayer Example Running Sheet and Checklist

This Excel file is one you can use to adapt to your own 1 Dayer's requirements and is a helpful prompt to ensure you are covering all bases. Download the Excel file HERE.


Certificate of Currency and Charitable Status

You will need Black Dog Ride's Certificate of Currency (evidence of Black Dog Ride's insurance coverage) when booking council or business venues.

Download the 2017-2018 Certificate of Currency HERE.

Download Black Dog Ride's Certificate of Charity Registration HERE.

On the Day Rego Forms

These will need to be printed out ready for on the day registrations. Please note there is an ADULT form and a CHILD form.

Download the Adult On the Day Rego PDF HERE and Adult On the Day Rego .docx file HERE.

Download the Child On the Day Rego PDF HERE and Child On the Day Rego .docx file HERE.

On the Day Disclaimer Forms

Please print a few of these out (A5 is ok) to have handy on the registration table for riders to read should they wish to..

Download the Disclaimer in PDF HERE and in .docx HERE

1 Dayer Patch Request Form

You may end up having more riders than patches. We try to avoid this by encouraging online registrations to gauge numbers but it's always a guesstimate. In the event that you do run out of patches (and the decals) please print out a few copies of the form below for the ride check-in table, and they can be scanned/photographed/posted back to Black Dog Ride. Black Dog Ride will then post out patches to each rider.

Download the Patch Request Form in PDF HERE and .docx HERE

1 Dayer Safety Briefing

This safety briefing must be read out prior to the ride departure, and we encourage you to add in your own localised items.

Download the 1 Dayer Safety Briefing in PDF HERE and .docx HERE

Responding to Accidents and Incidents

This booklet will help guide you in case of accidents or incidents on the ride. Please download the booklet and share it with your Team, and print out multiple copies of the last pages for your Team on the day.

Download Responding to Accidents and Incidents Booklet PDF HERE.


Eventbrite is being used to register participants, and Ride Coordinastors can log in to Eventbrite and use it to email all registered riders, download a spreadsheet (for manual ride check in and safety lists) and then for electronically checking people in on the day using the Eventbrite app or using Eventbrite on a laptop. Below are some tutorials on how to do these things.

How to Email Participants HERE

How to Download a Spreadsheet of Participant Information HERE

How to Print A Check In List HERE

How to Check In Participants with the iOS App HERE

How to Check In Paerticipants with the Android App HERE

How To Use A Laptop to Check In Participants HERE


This year, you will be issued a "Square Card reader" which is a small white square device that you can pair up with your mobile phone, and is capable of taking card payments. Along with the Square Card reader, you will be issued a Square Card log in. Each 1 Dayer nregion can access their merchandise inventory with this log in, and when taking cash, card, or donation payments it will send a live report to Black Dog Ride. It's a little bit like an EFTPOS machine except the app you will use on your phone includes all the merch items you can sell, enables you to take donations, refund, gift items and see a list of everything you've sold right there on the spot.

A brief overview of Square Card can be seen here:

How To Download the Square App:

How To Sign in & Pair the Card Reader:

How To Process a sale transaction:

How To Edit a Sales Transaction:

How To Split Tender (use 2 payment types):

How To Process Gifted Stock:

Please take it step by step and try not to be intimidated by the technology. It is pretty easy to use but like all new tricks, it does take a little getting used to, be patient with yourself and you will pick it up :)

(You may need to have a power bank or power deck handy to keep the phone charged at ride check in.)


The 1 Dayer 2018 Media Release and Key Messaging can be downloaded HERE

If you don't have any media contacts, please let us know and we will email them on your behalf. Otherwise will be assume you are doing it.

Media might like to include Black Dog Ride's logo. If so, ask them what format they would like it in, then download and send them one of these:

Logo in JPEG or the Logo in PDF or the Logo in PSD

Media also like to use hi-res images that are quick to hand, saving them time on the article. If you don't have one of you with your bike and Winston, you can download one of ours to share with them:

Hi-Res Image for Media

(Caution it's a big file)

Top Tips

Black Dog Ride's 10 Top Tips For Talking to the Media or Community is a great guide for everyone on your team who will be talking to riders, community members or the media.

Please download it and share it with all your volunteers.

Download Black Dog Ride's 10 Top Tips For Talking to the Media or Community HERE.


1 Dayer Summary Sheet

The 1 Dayer Summary Sheet attached here is in draft form and may be amended in the lead up to the ride, but it is included here as an example of what information Black Dog Ride will need from 1 Dayer Coordinators after the ride.

Download the 1 Dayer Summary Sheet in PDF HERE and the Excel sheet HERE.

Certificate of Appreciation

The Certificate of Appreciation is to be given to supporters, sponsors and volunteers either on the day or afterwards as time permits.

Download the PDF (best print) version HERE where you handwrite the recipient name in, and the editable .docx version where you type the recipient name in HERE


Are you or any of your riders organising awareness or fundraising activities in the lead up to the 1 Dayer? Awesome!

Please download the Community Activity Kit HERE and complete page 11, returning it to Black Dog Ride.

Upon completion of the activity, please complete page 12 and return it to Black Dog Ride.

It's really important that as a registered charity, Black Dog Ride complies with all regulatory requirements of data collection and we appreciate you helping us do this by completing the Community Activity Kit.